With respect to the first part of your request, responsive records have been provided.
With respect to the second part of your request, the Public Records Unit has conducted an initial review of the responsive documents and has determined that it will require a significant amount of search, retrieval, review, and/or redaction to respond to your request. More specifically, it is estimated that it will take 235 hours of search, retrieval, review and redaction.
Under the Access to Public Records Act, the City may charge $15 per hour for search, retrieval, review, and redaction, with the first hour free. See R.I. Gen. Laws § 38-2-4(b). Your free hour has already been exhausted. Accordingly, you will be charged $3,525.
With respect to the third part of your request, the City of Providence does not believe that it maintains any records responsive. However, in order to confirm that there are no records responsive to your request, it is estimated that three hours of search and retrieval would be required, for which you would be charged $45.
Please note that this is just an estimate and you will be charged based upon actual time and costs.
Kindly note that the time to respond to your request is tolled pending receipt of your authorization and prepayment in the amount set forth in the estimate. Checks made payable to the City of Providence may be sent to: Public Records Unit, 444 Westminster Street, Suite 220, Providence, RI 02903.
Should you choose to proceed with this request, the Public Records Unit respectfully extends the time to respond by an additional twenty (20) business days, pursuant to R.I. Gen. Laws § 38-2-3(e), due to the voluminous nature of the records requested, the number of requests for records pending, and the difficulty in searching for and retrieving or copying the requested records.
Please advise if you wish to clarify, limit, or otherwise amend your request.
In accordance with R.I. Gen. Laws § 38-2-8, you may wish to appeal this decision indicating that there are no responsive records to the Chief Administrative Officer. In this instance, Stephen Pare, Commissioner of Public Safety, fulfills that role. You may also wish to file a complaint with the Department of the Attorney General or the Rhode Island Superior Court.